Industry Views

A Q&A with AutoEntry: Automated data entry software for SMEs

January 29, 2018

There’s a lot to focus on when running a business. From meeting deadlines, to growing revenues and serving customers, there just isn’t enough time in the day for unnecessary admin such as manual data entry. And with the availability of automated solutions, like AutoEntry, there doesn’t need to be any.

Yet as a sole trader or small business owner, time and resource may be at a premium. So when looking to automate back office processes, many are rightly cautious when signing up to a new contract and choosing between software vendors.

It’s important to get all the facts before making any new investment. So here are some of the most frequently asked questions we receive from our own prospective SME clients.  

How does AutoEntry work?  

AutoEntry captures and analyses details from scanned and photographed images of paper documents, including bank and credit card statements, bills, invoices, expenses, receipts and more, and inputs them directly into your accounting software, or lets you download into a spreadsheet.

Simply scan, take a photo with our mobile app, or send your documents via email and AutoEntry will do the rest. Once AutoEntry has captured and entered your data, it creates a digital record of the image and attaches it to the transaction in your accounting software. You’ll no longer need to store any paper copies, so your office can declutter and go green.

What will my business gain?

Let’s face it, manual data entry isn’t fun. It’s also time consuming, expensive and prone to human error. By automating this routine task, your business will become more productive, making time savings of up to 90%, whilst reducing the costs associated with it. Ultimately, you and your team will be able to get back to what you do best, serving customers and growing your business.

What accounting solutions does AutoEntry integrate with?

AutoEntry integrates with all major accounting solutions, including QuickBooks, Xero, Sage, Reckon, KashFlow and more. The full list of integrations are available online here.

There are other data entry solutions. What makes AutoEntry unique?

AutoEntry stands out due to the quality of its features which outshine other solutions in this space. This includes the flexibility to capture data from almost any type of paper document, as well as pinpoint accuracy when posting data into your accounting software.

Leveraging Artificial Intelligence (AI) and Optical Character Recognition (OCR) technology, AutoEntry checks that you don’t process duplicate documents, for instance, invoices, and that the figures add up on the invoices in the first place. It then learns how you process your invoices. For example, it will remember that you may analyse your mobile phone bill to two different nominal accounts, “Telephone” and “Insurance” and will know which portion of the invoice is allocated to each.

Elsewhere, we pride ourselves on our round the clock customer care, as well as our fair and flexible pricing which makes us up to 60% cheaper than other service providers.

Sounds interesting, tell me more about pricing

When using AutoEntry, there are no long-term contracts and no surprise bills. Our fees are  based solely on credits and users are charged only for what they use and the amount of documents they upload onto AutoEntry, as needed, month by month. Any unused credits roll over to the next month.     

Have another question for us? Contact us today. Or sign up now to try AutoEntry for free.