Armstrong Watson Case Study

Armstrong Watson is a leading accountancy practice based across the North of England and Scotland, offering a full range of services including payroll, RRI, financial planning and corporate finance.

Pre-Automation

Armstrong Watson faced operational challenges and time constraints relating to bookkeeping data entry of paper documents. Before automating its bookkeeping function, Armstrong Watson had been challenged in creating sets of accounts and tax returns for its 2,000 bookkeeping clients.The company receives more than 30,000 pages of bank statements, purchase and sales invoices each year which required thousands of hours of manual data entry.

Toby Woodhead, solution architect at Armstrong Watson comments, “Before AutoEntry, we had over a 100 people spending hours each week to manually upload data for our bookkeeping clients, which was an impractical use of resource in the long term. We already knew OCREX and trusted the quality of its solutions, which led us to select AutoEntry in order to fulfil our long-term objectives. Since implementing the solution, we’ve driven productivity by almost 90 per cent when processing bookkeeping data entry - an incredible time saving which we can reinvest back into the business.”

They wanted to standardise their bookkeeping processes and improve the accuracy of their client’s data so that their employees could spend more of their time analysing the numbers, rather than aggregating them. “AutoEntry understands this both as a service provider and strategic business partner,supplying us with the technological support and functionality needed for us to achieve our goals.”

Getting Started

“When choosing a new solution provider, AutoEntry stood out above the competition and we’re delighted with the business benefits secured since its deployment. The quality of the software is exceptional and critically, the platform can flex to accommodate fluctuating workloads without compromising on speed or quality”.

Benefits Of Using AutoEntry

Line item capture
Armstrong Watson leverage the full line item capture function for bank and credit card statements, as well as invoices, receipts, expenses, bills and other paper documents. , which uploads the description, unit price and quantity of each line, so a user can accurately assess their VAT balance.

Invoice/Purchase Order Sync
AutoEntry can sync captured invoices to match open purchase orders as and when needed.

Less paper
Armstrong Watson no longer needs to keep large quantities of paper documents in the office, with client data stored securely in the cloud. The obvious security benefits aside, there is an environmental benefit from using less paper where possible.

Everything online
With a large number of customers based in rural communities, the fact that everything is online means that there is no disadvantage when it comes to submitting financial documents. Everything can be emailed or snapped on their phone and uploaded through the app.

Accuracy
“AutoEntry nearly completely removes human error from manual data entry”.

“For us, AutoEntry is more than a bookkeeping solution, the company is a valued business partner and we look forward to generating further efficiencies with them in the future.”

Before AutoEntry, we had over a 100 people spending hours each week to manually upload data for our bookkeeping clients. Since implementing AutoEntry we’ve driven productivity by almost 90% when processing bookkeeping data entry - an incredible time saving which we can reinvest back into the business.
Toby Woodhead
Armstrong Watson