Small and medium businesses

Automated data entry for your business accounting

Save time and reduce admin with AI

AutoEntry integrates seamlessly with accounting software

Better together—and easy to setup! It takes just a few minutes to connect AutoEntry with the following leading providers.

How AutoEntry works

Using AutoEntry is so simple that anybody can do it.

1. Capture

Snapshot your invoice, receipt, or bank statement, or scan it on the desktop and upload. Or email us PDFs you receive.

2. Categorise

Next, assign the correct code/VAT code. Do this once and AutoEntry will learn for next time.

3. Publish

Finally, tap or click to send the data to Sage, Xero, QuickBooks, or other top accounting software. Job done!

Award-winning software

We’ve won Institute of Certified Bookkeeping LUCA awards almost every year since AutoEntry was created.

Add-On of the Year 2017

Expenses and Document  Management Software of the Year  2018

Expenses and Document  Management Software of the Year  2019

Data and Expenses App of the Year 2021

Data and Expenses App of the Year 2022

Data and Expenses App of the Year 2023

Benefits for SMEs

No more manual input

AutoEntry grabs all the vital data from financial and accounting documents and publishes the info straight to accounting software.

Free-up resources

With the data entry taken care of, you or your staff get back time to do what you do best.

No more paperwork!

Data entry automation means you process paperwork as you get it. No need to hoard it in your wallet, glove box, or filing cabinet!

Improved accuracy

Automated data entry avoids any risk of mistyping. In fact, AutoEntry users benefit from up to 99% accuracy.

Snap on the go

The AutoEntry mobile app works on Apple iPhones and Android. It’s free with every AutoEntry subscription.

  • Take snapshots to upload paperwork whenever you receive it. No need for a desktop scanner!

  • If you can take a selfie then you can use the AutoEntry mobile app!

  • Full line item detail: AutoEntry accurately captures full-line items, including the description, unit price and quantity for each line.

Why choose AutoEntry for your business

AutoEntry offers many benefits compared to the competition. Here are just some.

No contract required

AutoEntry uses a rolling monthly subscription that you can cancel at any time (up to 24 hours before renewal). There’s no need to sign up to 12, 18 or 24-month contracts that limit your flexibility and tie you into a rigid payment schedule.

Unlimited everything

With AutoEntry you pay only for the data you extract. Everything else is included at no extra cost, including unlimited user accounts and unlimited cloud storage.

Flexible pricing

With AutoEntry you only pay for the data extraction you need, via a single monthly subscription. There are no hidden fees, and you can switch your subscription, buy additional credits or even cancel, whenever you want (up to 24 hours before renewal).

All features for free

All AutoEntry subscription plans are identical in terms of features. We don’t hold anything back and want everybody to make the most out of AutoEntry.

Designed for SMEs

AutoEntry is designed to businesses can get things done. Here are some features SMEs find useful.

AutoEntry for accounting practices

  • Statement reconciliation: This unique feature makes reconciling end-of-month supplier statements from providers like those in the construction industry a piece of cake.

  • Automated rules: AutoEntry remembers how you process invoices and receipts, including which supplier account or tax codes you assign.

  • Expenses folder: Upload expense receipts or invoices, adding these to expense reports, with approval features, before posting this information into your accounting software.

  • Full line item detail: AutoEntry accurately captures full-line items, including the description, unit price and quantity for each line.

AutoEntry for practices’ clients

  • Line item settings: Apply rules to allow AutoEntry to ‘remember’ specific line item descriptions, or certain words within a description.

  • Purchase order matching: AutoEntry syncs captured invoices to matching, open purchase orders.

  • Flexible document capture: AutoEntry automates the capture of data from a range of documents including bank and credit card statements, bills, invoices, receipts and more.  

  • Auto-publish: Once it’s learned the ‘rules’ of how you like your documents to be categorised, you can also tell AutoEntry to automatically send the document to your accounting software.

AutoEntry for small and medium-sized businesses

Grow what you do with AutoEntry. Pay monthly for data extraction and avoid long-term commitments. A simple, low-cost subscription means there’s one less thing to worry about. 

  • No contract

  • Unlimited users and cloud storage

  • Pay-per-use

  • All features included as standard.

Bronze

50
credits
£12
per month
£0.24
per credit
You save
$2

Trial includes 25 free credits

All features included as standard.

Compatible with:

Silver

100
credits
£21
per month
£0.21
per credit
You save
£3*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Gold

200
credits
£39
per month
£0.20
per credit
You save
£9*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Platinum

500
credits
£91
per month
£0.18
per credit
You save
£29*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Diamond

1500
credits
£255
per month
£0.17
per credit
You save
£105*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Sapphire

2500
credits
£400
per month
£0.16
per credit
You save
£200*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Bronze

50
credits
€14.50
per month
€ 0.29
per credit
You save
$2

Trial includes 25 free credits

All features included as standard.

Compatible with:

Silver

100
credits
€27
per month
€ 0.27
per credit
You save
€ 2*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Gold

200
credits
€48
per month
€ 0.24
per credit
You save
€ 10*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Platinum

500
credits
€114
per month
€ 0.23
per credit
You save
€ 31*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Diamond

1500
credits
€305
per month
€ 0.20
per credit
You save
€ 130*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Sapphire

2500
credits
€480
per month
€ 0.19
per credit
You save
€ 245*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Bronze

50
credits
$12
per month
$ 0.24
per credit
You save
$2

Trial includes 25 free credits

All features included as standard.

Compatible with:

Silver

100
credits
$23
per month
$ 0.23
per credit
You save
$1*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Gold

200
credits
$44
per month
$ 0.22
per credit
You save
$4*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Platinum

500
credits
$98
per month
$ 0.20
per credit
You save
$22*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Diamond

1500
credits
$285
per month
$ 0.19
per credit
You save
$75*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Sapphire

2500
credits
$450
per month
$ 0.18
per credit
You save
$150*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Bronze

50
credits
$17
per month
$ 0.34
per credit
You save
$2

Trial includes 25 free credits

All features included as standard.

Compatible with:

Silver

100
credits
$33
per month
$ 0.33
per credit
You save
$1*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Gold

200
credits
$60
per month
$ 0.30
per credit
You save
$8*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Platinum

500
credits
$135
per month
$ 0.27
per credit
You save
$35*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Diamond

1500
credits
$370
per month
$ 0.25
per credit
You save
$140*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Sapphire

2500
credits
$585
per month
$ 0.23
per credit
You save
$265*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Bronze

50
credits
$18
per month
$0.36
per credit
You save
$2

Trial includes 25 free credits

All features included as standard.

Compatible with:

Silver

100
credits
$34
per month
$ 0.36
per credit
You save
$2*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Gold

200
credits
$62
per month
$ 0.31
per credit
You save
$10*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Platinum

500
credits
$139
per month
$ 0.28
per credit
You save
$41*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Diamond

1500
credits
$380
per month
$ 0.25
per credit
You save
$160*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Sapphire

2500
credits
$600
per month
$ 0.24
per credit
You save
$300*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Bronze

50
credits
$19
per month
$ 0.38
per credit
You save
$2

Trial includes 25 free credits

All features included as standard.

Compatible with:

Silver

100
credits
$34
per month
$ 0.34
per credit
You save
$4*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Gold

200
credits
$62
per month
$ 0.31
per credit
You save
$14*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Platinum

500
credits
$149
per month
$ 0.30
per credit
You save
$41*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Diamond

1500
credits
$400
per month
$ 0.27
per credit
You save
$170*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Sapphire

2500
credits
$660
per month
$ 0.26
per credit
You save
$290*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Bronze

50
credits
R150
per month
R 3.00
per credit
You save
$2

Trial includes 25 free credits

All features included as standard.

Compatible with:

Silver

100
credits
R285
per month
R 2.85
per credit
You save
R15*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Gold

200
credits
R535
per month
R 2.68
per credit
You save
R65*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Platinum

500
credits
R1250
per month
R 2.50
per credit
You save
R250*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Diamond

1500
credits
R3580
per month
R 2.39
per credit
You save
R920*

Trial includes 25 free credits

All features included as standard.

Compatible with:

Sapphire

2500
credits
R5830
per month
R 2.33
per credit
You save
R1,670*

Trial includes 25 free credits

All features included as standard.

Compatible with:

*Monthly savings calculated based on the lowest price per credit/Bronze package.

What is a credit?

Credits are essentially the currency you use when uploading documents to AutoEntry. The amount consumed depends on the document type uploaded, see below:

Document type
Credits per document
Purchases/Sales invoices
1 credit per invoice
Purchases/Sales invoices with line items
2 credits per invoice
Expenses
1 credit per invoice/receipt
Supplier statements
2 credits per statement
Bank and credit card statements
3 credits per page

What is a credit?

Credits are effectively the currency AutoEntry uses for you to avail of its processing for invoices/bills/receipts and bank/credit card statements.

1

Credit

Standard extraction:
Purchase/sale invoices, receipts, bills.
2

Credits

With line Item extracted:
Purchase/sale invoices, bills, supplier statements.
3

Credits

Per page:
Bank or credit card statements.

FAQs

Does AutoEntry have a free trial?

Yes, you can sign-up for AutoEntry’s trial and get 25 free credits. That’s enough to scan 25 invoices or receipts, and give you a perfect exploration of AutoEntry’s amazing features across several clients.

What’s a credit in AutoEntry?

Credits are essentially the currency you use when uploading documents to AutoEntry.

The amount consumed depends on the document type uploaded. Invoices have the lowest charge, whereas bank statements cost more due to the higher volume of extraction required.

The credit system works as follows:

Purchases/Sales invoices: 1 credit per invoice

Purchases/Sales invoices with line items: 2 credits per invoice

Expenses: 1 credit per invoice/receipt

Supplier statements: 2 credits per statement

Bank and credit card statements: 3 credits per page

How do I buy AutoEntry by Sage?

You can sign-up for AutoEntry and, after the free trial, continue with a monthly subscription. Or you can sign-up to a Sage for Accountants plan and get access to AutoEntry via allowances that you can customise depending on your needs.

What documents does AutoEntry let me scan?

AutoEntry can extract data from all of the most common financial paperwork: receipts, invoices/bills, expenses, supplier statements, bank statements and more.

Can I let my clients use AutoEntry?

Yes, you can let clients use AutoEntry via your subscription. You can also join our partner program and earn free credits by referring clients, based on their usage.

If my client uses credits, do I pay more?

Clients can either be added using your own account, or they can take out their own AutoEntry subscription. If they’re using your subscription, then any documents they scan and submit will use your credits. You can then charge them directly for this, or integrate the cost into your regular pricing.

How do I integrate AutoEntry with accounting software?

Connecting AutoEntry to any accounting software is easy. Once you’ve created the company, you’ll be prompted to connect to the accounting ledger. It takes minutes and, once connected, AutoEntry will pull through useful data, such as categories/codes.

Do I need to sign-up for a 12-month contract for AutoEntry?

Not at all! AutoEntry is a simple rolling monthly subscription. You can cancel this at any time, up to 24 hours before your next renewal date. If you require additional credits, perhaps for an increased workload, you can purchase these in addition to the credits provided by your monthly subscription. 

Does AutoEntry only work with Sage?

AutoEntry works with Xero, QuickBooks, FreeAgent, Iris KashFlow, AccountsIQ, and the majority of other top accounting software, in addition to Sage’s accounting software. 

Does AutoEntry have a mobile app?

Yes, AutoEntry has a mobile app for both Apple iPhone (iOS) and Android devices. Additionally, you can access AutoEntry via the desktop.

Get more than just great software

Open ecosystem

AutoEntry seamlessly connects to Sage, Xero, QuickBooks and most other top accounting software. It pulls across data such as VAT/category codes, too, to make life even easier!

Proudly part of Sage

AutoEntry is part of Sage, one of the UK’s largest business software providers, which has been supporting businesses since 1981.

Support for life

In the unlikely event you need help using AutoEntry, help via product experts is just a click away with our live chat feature.

Learning

Our Help Centre is regularly updated so you can always ensure you get the best from AutoEntry, as well as solve any problems that arise.

Grows with you

Business growing and expanding, so you have more paperwork coming in? Simply upgrade your AutoEntry monthly subscription. AutoEntry pricing is designed to work for you.

Business advice

Our news and insights page offers advice about the latest need-to-know info for businesses, such as Making Tax Digital.

Smart, accurate, automated.

Get started with AutoEntry in minutes. No credit card required. Cancel whenever you want.
Book a 1:1 demo with a product expert and/or take out a free trial.