Small and medium businesses

Automated data entry for your business accounting

Save time and reduce admin with AI. With no need to manually input receipts, invoices and other financial documents you get your life back to focus on what matters.

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AutoEntry integrates seamlessly with accounting software

Better together- and easy to setup! It takes just a few minutes to connect AutoEntry with the following leading providers.

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How AutoEntry works

Using AutoEntry is so simple that anybody can do it.

1. Capture

Snapshot your invoice, receipt, or bank statement, or scan it on the desktop and upload. Or email us PDFs you receive.

2. Categorise

Next, assign the correct code/VAT code. Do this once and AutoEntry will learn for next time.

3. Publish

Finally, tap or click to send the data to Sage, Xero, QuickBooks, or other top accounting software. Job done!

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Award-winning software

We’ve won Institute of Certified Bookkeeping LUCA awards almost every year since AutoEntry was created.

Add-On of the Year 2017

Expenses and Document Management Software of the Year 2018

Expenses and Document Management Software of the Year 2019

Data and Expenses App of the Year 2021

Data and Expenses App of the Year 2022

Data and Expenses App of the Year 2023

Benefits for SMEs

No more manual input

AutoEntry grabs all the vital data from financial and accounting documents and publishes the info straight to accounting software.

Free-up resources

With the data entry taken care of, you or your staff get back time to do what you do best.

No more paperwork!

Data entry automation means you process paperwork as you get it. No need to hoard it in your wallet, glove box, or filing cabinet!

Improved accuracy

Automated data entry avoids any risk of mistyping. In fact, AutoEntry users benefit from up to 99% accuracy.

Snap on the go

The AutoEntry mobile app works on Apple iPhones and Android. It’s free with every AutoEntry subscription.

Take snapshots to upload paperwork whenever you receive it. No need for a desktop scanner!
If you can take a selfie then you can use the AutoEntry mobile app!
Full line item detail: AutoEntry accurately captures full-line items, including the description, unit price and quantity for each line.

More about the app

Why choose AutoEntry for your business

AutoEntry offers many benefits compared to the competition. Here are just some.

No contract required

AutoEntry uses a rolling monthly subscription that you can cancel at any time (up to 24 hours before renewal). There’s no need to sign up to 12, 18 or 24-month contracts that limit your flexibility and tie you into a rigid payment schedule.

Flexible pricing

With AutoEntry you only pay for the data extraction you need, via a single monthly subscription. There are no hidden fees, and you can switch your subscription, buy additional credits or even cancel, whenever you want (up to 24 hours before renewal).

Unlimited everything

With AutoEntry you pay only for the data you extract. Everything else is included at no extra cost, including unlimited user accounts and unlimited cloud storage.

All features for free

All AutoEntry subscription plans are identical in terms of features. We don’t hold anything back and want everybody to make the most out of AutoEntry.

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Designed for SMEs

AutoEntry is designed to businesses can get things done. Here are some features SMEs find useful.

Statement reconciliation: This unique feature makes reconciling end-of-month supplier statements from providers like those in the construction industry a piece of cake.
Automated rules: AutoEntry remembers how you process invoices and receipts, including which supplier account or tax codes you assign.
Expenses folder: Upload expense receipts or invoices, adding these to expense reports, with approval features, before posting this information into your accounting software.
Full line item detail: AutoEntry accurately captures full-line items, including the description, unit price and quantity for each line.

Line item settings: Apply rules to allow AutoEntry to ‘remember’ specific line item descriptions, or certain words within a description.
Purchase order matching: AutoEntry syncs captured invoices to matching, open purchase orders.
Flexible document capture: AutoEntry automates the capture of data from a range of documents including bank and credit card statements, bills, invoices, receipts and more.
Auto-publish: Once it’s learned the ‘rules’ of how you like your documents to be categorised, you can also tell AutoEntry to automatically send the document to your accounting software.

Here’s what small businesses have to say about AutoEntry

“Auto Entry has saved time and money. It is completely easy to use. And I love the fact there is always help at the tip of your fingertips whenever you need. There has never been a time that they haven't been able to help me. Auto Entry has been a game changer for our business!”

Trustpilot

“This app has saved me time ..... so much time, and helped me record transactions that I normally would have just bunched together. This is a must-have. Been using it for 1 year now, and I can't imagine not having it!”

QuickBooks App Store

“I've been using this product for over 2 years now and am really happy with it. If there are ever any technical problems, the online chat is really good. Someone always answers within a minute or so, and any problems I've had been sorted quickly.”

Trustpilot

“Great software, easy to use, and the statement reconciliation function saves an enormous amount of time. I love the various features and customer support is really good. Well done!“

Xero App Store

“Great system, super intuitive. The support staff are always on hand, get back to you really quickly and are very helpful.”

Trustpilot

“Overall, AutoEntry has been a valuable asset for our organization. Its ability to quickly and accurately process financial documents, integration with popular accounting software, and OCR technology has greatly improved our data entry processes.”

Capterra

“I am astounded at how good this app is. Once I got my head around it, I couldn't believe how much time I am saving. Not only that, the support is second to none. The online help is virtually immediate. I highly recommend this app.”

Trustpilot

“The price point cannot be beat. Provides a whole lot of value for the cost”

Capterra

“Love this software, it has revolutionised our finance function and made us so much more efficient!”

Trustpilot

AutoEntry for businesses

Grow what you do with AutoEntry. Pay monthly for data extraction and avoid long-term commitments. A simple, low-cost subscription means there’s one less thing to worry about.

No contract
Unlimited users and cloud storage
Pay-per-use
All features included as standard.

€16

per month

€0.32

per credit

You save

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Silver

100

credits

€29

per month

€0.29

per credit

You save

€3

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Gold

200

credits

€52

per month

€0.26

per credit

You save

€12

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Platinum

500

credits

€120

per month

€0.24

per credit

You save

€40

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Diamond

1500

credits

€320

per month

€0.21

per credit

You save

€160

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Sapphire

2500

credits

€500

per month

€0.20

per credit

You save

€300

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

500

credits

$98

per month

$0.20

per credit

You save

$22

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Diamond

1500

credits

$285

per month

$0.19

per credit

You save

$75

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Sapphire

2500

credits

$450

per month

$0.18

per credit

You save

$150

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

500

credits

$145

per month

$0.29

per credit

You save

$35

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Diamond

1500

credits

$390

per month

$0.26

per credit

You save

$150

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Sapphire

2500

credits

$615

per month

$0.25

per credit

You save

$285

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Bronze

credits

$20

per month

$0.40

per credit

You save

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

credits

$21

per month

$0.42

per credit

You save

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

credits

R165

per month

R3.30

per credit

You save

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Silver

100

credits

R315

per month

R3.15

per credit

You save

R15

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Gold

200

credits

R590

per month

R2.95

per credit

You save

R70

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Platinum

500

credits

R1,375

per month

R2.75

per credit

You save

R275

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Diamond

1500

credits

R3,950

per month

R2.63

per credit

You save

R1,000

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

Sapphire

2500

credits

R6,350

per month

R2.54

per credit

You save

R1,900

Try for free

Trial includes 25 free credits

All features included as standard.

Compatible with:

*Monthly savings calculated based on the lowest price per credit/Bronze package.

What is a credit?

Credits are essentially the currency you use when uploading documents to AutoEntry. The amount consumed depends on the document type uploaded, see below:

Document type

Credits per document

Purchases/Sales invoices

1 credit per invoice

Purchases/Sales invoices with line items

2 credits per invoice

Expenses

1 credit per invoice/receipt

Supplier statements

2 credits per statement

Bank and credit card statements

3 credits per page

What is a credit?

Credits are effectively the currency AutoEntry uses for you to avail of its processing for invoices/bills/receipts and bank/credit card statements.

Credit

Standard extraction:

Purchase/sale invoices, receipts, bills.

Credits

With line Item extracted:

Purchase/sale invoices, bills, supplier statements.

Credits

Per page:

Bank or credit card statements.

FAQs

How do I buy AutoEntry?

Sign-up for AutoEntry using the button at the top right. You’ll get a free trial and after that can continue with a monthly subscription of your choosing.

‍

Can my staff or colleagues also use AutoEntry?

Yes! AutoEntry allows you to create as many user accounts as you wish, at no extra cost.

‍

Can I use AutoEntry with more than one business?

Yes! You can create multiple companies within AutoEntry, and connect each to individual accounting ledgers. All of this can be done within your subscription, with no need to take out another subscription.

What if I use more than the credits in my monthly subscription?

Using credits above your monthly allowance is known as overage. As with most software providers, this usage is charged at a higher pence per credit compared to those provided in your regular monthly subscription. Good advice is to contact your account manager as soon as possible if you feel you may exceed your monthly AutoEntry credits. All users are able to upgrade (or downgrade) their monthly subscription at any time to get the best value.

Does AutoEntry have a free trial?

Yes, you can sign-up for AutoEntry’s trial and get 25 free credits. That’s enough to scan 25 invoices or receipts, and give you a perfect exploration of AutoEntry’s amazing features. Just click the Try For Free button, above.

‍

What’s a credit in AutoEntry?

Credits are what you buy with your AutoEntry monthly subscription. The number of credits you use depends on the docuwhatment type uploaded. For example, it’s a single credit to scan an invoice or receipt. See our pricing page for more details.

‍

What documents does AutoEntry let me scan?

AutoEntry can extract data from all of the most common financial paperwork: receipts, invoices/bills, expenses, supplier statements, bank statements and more.

‍

Do I need to sign-up for a 12, 18 or 24-month contract for AutoEntry?

Not at all! AutoEntry is a simple rolling monthly subscription. You can cancel this at any time, up to 24 hours before your next renewal date. If you require additional credits, perhaps for an increased workload, you can purchase these in addition to the credits provided by your monthly subscription.

‍

Can I use AutoEntry on my laptop or desktop computer?

Yes, you can access the AutoEntry dashboard using a web browser from all popular operating systems, including Microsoft Windows, macOS, and Linux.

Do accountants and bookkeepers use AutoEntry?

Yes! AutoEntry is extremely popular with accountants and bookkeepers, and is trusted by thousands of them every day to automate data entry for the many financial and accounting documents that their clients send them!

Get more than just great software

Open ecosystem

AutoEntry seamlessly connects to Sage, Xero, QuickBooks and most other top accounting software. It pulls across data such as VAT/category codes, too, to make life even easier!

Proudly part of Sage

AutoEntry is part of Sage, one of the UK’s largest business software providers, which has been supporting businesses since 1981.

Support for life

In the unlikely event you need help using AutoEntry, help via product experts is just a click away with our live chat feature.

Learning

Our Help Centre is regularly updated so you can always ensure you get the best from AutoEntry, as well as solve any problems that arise.

Grows with you

Business growing and expanding, so you have more paperwork coming in? Simply upgrade your AutoEntry monthly subscription. AutoEntry pricing is designed to work for you.

Business advice

Our news and insights page offers advice about the latest need-to-know info for businesses, such as Making Tax Digital.

Get started with AutoEntry in minutes. No credit card required. Cancel whenever you want.
Book a 1:1 demo with a product expert and/or take out a free trial.

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