Instantly turn incoming invoices into usable data
Invoices arrive from everywhere: email, post, scanners, supplier portals, and mobile uploads. Instead of retyping supplier names, dates, totals, tax amounts, and line items, AutoEntry captures the data for you.
Upload PDFs, images, or scanned documents. Snap and send from the mobile app. Forward invoices directly into your inbox. However they arrive, AutoEntry extracts the information and prepares it for review.
No more typing. No more copy and paste. No more bottlenecks.
Extract full line items, not just totals
Anyone can capture totals. AutoEntry goes further.
It extracts every line item, including descriptions, quantities, unit prices, and net, tax, and total amounts, so you see the full story behind every invoice. Turn it on across your business, set it per supplier, or enable it per upload. Review everything clearly in Expanded View and let Line Item Rules and Stored Line Items handle repeat entries consistently.
You get richer insight, cleaner records, and none of the manual grind.
Automation that learns how you work
AutoEntry does not just automate. It learns.
As invoices are processed, the system begins suggesting supplier settings and coding based on previous activity, helping you move faster with greater consistency. Set supplier-level rules once and let automation handle repeat invoices the same way every time.
Less repetition. Fewer corrections. More confidence in your records.
Publish directly to your accounting software
Once reviewed, invoices publish straight into your accounting system with a single click.
AutoEntry integrates with Sage, Xero, QuickBooks, FreeAgent, KashFlow, SortMyBooks, and ClearBooks. There is no exporting, no re-keying, and no juggling disconnected systems. Before anything is published, duplicate checking runs automatically to help prevent costly double entries. If something needs adjusting, invoices can be unpublished, corrected, and republished with ease. Purchase invoices, sales invoices, and credit notes are all fully supported.
From capture to ledger, your data stays aligned, and your books stay clean.
Key Features
Discover how AutoEntry helps you control invoice processing without increasing headcount.
Automated invoice data capture
Remove hours of manual typing by automatically extracting supplier names, invoice numbers, dates, totals, and tax from PDFs, scans, and digital uploads. Faster processing with fewer errors means cleaner books from the start.
Full line item extraction
Go beyond summary totals and capture detailed line-level data. Improve categorisation, reporting accuracy, and cost tracking without adding manual workload.
Purchase and sales processing
Handle purchase invoices, sales invoices, and credit notes in one system so both sides of the ledger stay aligned and easy to manage.
Duplicate detection
Protect cash flow with automatic duplicate checks before invoices are published, reducing the risk of double payments and messy corrections later.
Structured inbox workflow
Keep invoices organised in clear purchase and sales inboxes. Track status, archive documents, and maintain visibility over your entire pipeline.
VAT summaries and currency support
Apply VAT breakdowns, manage multiple currencies, and handle CIS payments with confidence, even as complexity increases.
Flexible export options
Download invoice data as CSV, Excel, or PDF whenever needed, including shareable links back to the original invoice image.
Searchable digital archive
Retrieve any processed invoice in seconds using supplier name, date, amount, or reference number, making audits and supplier queries far less disruptive.
From 20 invoices to 2,000 without adding staff
Manual processing collapses as volume grows. Spreadsheets multiply. Emails get buried. Errors increase. Approval delays hurt cash flow.
AutoEntry scales with you. Whether you’re an accountant onboarding new clients or an SME experiencing growth, invoice volume can rise without proportional increases in time or payroll.
Automation handles the repetition so your team can focus on higher-value work.
Try AutoEntry By Sage
Backed by Sage, AutoEntry combines smart automation with the strength and reputation of a global leader in accounting technology, giving you confidence at every step. You also get access to a comprehensive Help Centre packed with detailed guides and documentation, so support is always within reach.
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Invoice Data Extraction FAQ
AutoEntry extracts supplier details, invoice numbers, dates, tax amounts, totals, and full line item information, including quantity, unit price, and descriptions.
Yes. AutoEntry supports purchase invoices, sales invoices, and credit notes, allowing you to manage both accounts payable and accounts receivable workflows.
Yes. Duplicate checking runs before invoices are published to your accounting software, helping prevent double payments and duplicate ledger entries.
AutoEntry supports PDFs, scanned documents, and image files. Invoices can be uploaded directly, forwarded via email, or captured using the mobile app.
No. While AutoEntry integrates directly with major accounting platforms, you can also download extracted invoice data as CSV, Excel, or PDF.