Never lose a receipt again
Receipts fade. They get crumpled in pockets. They disappear from dashboards and desk drawers. By the time the month-end arrives, someone has to sort, flatten, decipher, and manually enter them all. It’s tedious, slow and prone to error, especially when you’re typing figures from faded thermal paper.
AutoEntry’s receipt OCR software replaces the pile-up with a real-time flow. Snap the receipt when you pay. We extract the data. You publish it. Your books stay up to date without the scramble.
Built for speed. Designed for real life.
Receipt capture is mobile, in-the-moment and fast. Available on iOS and Android, AutoEntry captures receipts before they disappear.
- Auto-capture mode detects receipt edges and optimises the image instantly
- Manual capture mode for added control
- Select images from your photo gallery
- Crop and enhance before submission
- Upload up to 50 files in a single batch
- Background uploading, so you keep moving
Add descriptions, categories, departments and codes from your phone at the point of capture. The receipt goes in correctly the first time.
1 credit per receipt. No hidden extras.
AutoEntry uses a simple credit system. One credit per receipt processed. No per-user fees. No feature tiers. No locked functionality.
- Rolling monthly subscription
- Cancel any time (up to 24 hours before renewal)
- Unlimited users
- Unlimited client companies
- Unlimited cloud storage
- All features included on every plan
For accountants and bookkeepers, a per-client billing model ensures you only pay for what you use.
Key Features
Snap and send from anywhere
The mobile app is the fastest way to get receipts into your books.
Snap a photo at a restaurant, supplier or petrol station and send it straight to AutoEntry for extraction. No scanning. No saving for later. No chasing staff for paperwork.
For SMEs, that means every deduction captured.
For accountants, it means real-time data instead of a carrier bag at year's end.
Multiple ways to submit receipts
However you work, AutoEntry fits your workflow.
- Mobile app: Snap and send instantly
- Email forwarding: Every company receives unique email addresses per folder. Forward a digital receipt, and it’s extracted automatically
- Desktop upload: Drag and drop for scanned or batched receipts
- Scanner support: Recommended settings for high-volume users
Automatic data extraction with up to 99% accuracy
AutoEntry uses proprietary receipt OCR software and machine learning AI to read receipt data and extract the fields that matter:
- Supplier name
- Date
- Net, VAT and total amounts
- Tax summaries at each rate
Arithmetic validation rules verify totals automatically, so accountants spend less time checking figures and more time advising. The system handles varied layouts, including foreign-language receipts where the format is clear, which means fewer exceptions and smoother processing.With over 28 million documents processed every year and more than 210,000 businesses worldwide having used AutoEntry, the results speak for themselves.
From phone to ledger in one click
Once extracted, receipt data moves straight into your accounting software.
AutoEntry integrates with Sage, Xero, QuickBooks, FreeAgent, KashFlow, Reckon and more.
- VAT codes and chart of accounts are pulled directly from your software
- One-click Publish pushes data through
- Auto-publish sends recurring supplier receipts automatically once rules are learned
Smart rules that get smarter over time
Teach AutoEntry how you categorise expenses, and it remembers. Assign a supplier account, nominal account and tax code once. Future receipts from the same supplier are automatically coded.
- Auto-suggested suppliers based on your accounting software
- Auto-suggested VAT codes
- Increasing accuracy with continued use
Set it once. After that, AutoEntry takes care of the rest.
A complete Expenses workflow
For businesses with employees incurring expenses, AutoEntry includes a dedicated Expenses module.
Submit → Approve → Publish
- Employees snap receipts and upload them to the Expenses folder
- Create expense reports and mark items as reimbursable
- Send reports to a designated approver
- Approvers review, approve or reject
– Approved reports convert automatically, ready to publish
Permission-based roles keep everything controlled and secure, so employees only see their own receipts. Reports can be downloaded as PDF when signatures are required, mileage rates can be configured to match your policy, and manual expenses can still be added if a receipt goes missing.
Instead of paper forms, email chains and approval delays, you get a clear, structured expense process that moves from submission to publish without friction.
Get data to your accountant instantly
AutoEntry bridges the gap between clients and accountants. Clients snap receipts, and the data appears instantly in the accountant’s view, with no posting, collecting or chasing required. Unique email addresses allow suppliers to send receipts directly into AutoEntry, giving accountants earlier visibility, earlier advice and fewer surprises months later, all while managing unlimited client companies and users at no additional cost.
A secure digital record of every receipt
Every receipt processed through AutoEntry is stored in a searchable digital archive, with the original image preserved alongside the extracted data. Download individual receipts as PDF, export data to CSV or Generic Excel with links back to the source image, and maintain audit-ready records that are HMRC recognised and Making Tax Digital ready.
Paper fades. Digital records don’t.
Automated bookkeeping
AutoEntry does the bookkeeping groundwork for any number of clients. Just scan the paperwork, auto-forward email, or take a snap using our mobile app. Then categorise and publish to the accounting ledger—and you’re done!
-min-min.jpeg)
Accuracy & efficiency
AutoEntry is up to 99% accurate, with always-on data quality checks. This means you can avoid keying errors and typos. With the data entry taken care of, managing deadlines like Self Assessment is easy.
Unlimited everything
With AutoEntry you only pay via a monthly subscription for data you or your clients extract. All other features are included from day one. Unlimited user accounts, client companies, and document storage are included at no additional cost.
-min-min.jpeg)
Better client conversations
With less time spent on data entry and chasing documents, you’ll have more time to focus on analysis and relationships with clients. Real-time data will help you catch good news (and bad) news for your clients early on.
Powered by AI and OCR
AutoEntry uses optical character recognition (OCR) and the same machine learning that powers artificial intelligence. By ensuring you’re at the forefront of accounting technology, you retain clients as well as saving time and reducing errors.
-min-min.jpeg)
By Sage. Trusted worldwide.
When time is tight and accuracy matters, firms choose receipt OCR software they can rely on. AutoEntry has won Institute of Certified Bookkeeping LUCA awards almost every year since they were created because it consistently delivers real, measurable impact.
The results speak for themselves, both in the numbers and in what firms say: “AutoEntry has exceeded our expectations. It’s helped reduce the time taken to process paper documents by approximately 80 percent.”
“This app has saved me time… so much time, and helped me record transactions that I normally would have just bunched together. This is a must-have.”
Bookkeepers report up to a 50% reduction in reconciliation time after adopting AutoEntry. Less time buried in paperwork. More time focused on clients.
Receipt OCR software FAQ
AutoEntry extracts receipt data with up to 99% accuracy using OCR and machine learning. Arithmetic validation rules verify totals and tax calculations.
Yes. The AutoEntry mobile app is available on iOS and Android. Employees can snap receipts instantly and upload them directly into the Expenses workflow.
AutoEntry integrates with Sage, Xero, QuickBooks, FreeAgent, KashFlow, Reckon and others. Extracted data can be published directly into your connected software.
AutoEntry operates on a credit system. One credit processes one receipt. There are no per-user fees, and all features are included in every plan.
Yes. AutoEntry supports digital record keeping and is Making Tax Digital ready.